Project Online

Microsoft Project Online Licensing

Project Online - the Office 365 cloud hosted version of Project Server - has three applicable license subscriptions.  In order to figure out how many of each license are needed we need to divide user group into three user types Here are the three subscriptions:

Project Pro for Office 365 is the subscription version of Project Professional desktop application.  This subscription gives the assigned user the rights to install Project Pro for Office 365 on up to five PCs, and like the other Office 365 applications is always up to date.  This is particularly important when using Project in a Project Online environment – you always want your desktop Project application to be in sync with the server.

Project Online is the subscription for the Office 365 cloud hosted version of Project Server.  With this subscription, project managers are able to connect Project Pro for Office 365 to the server environment to create and manage project plans.  This subscription also enables those project managers and other managers that typically don’t have Project Pro for Office 365 access to the Project Online server environment through any mainstream browser or device app to create and manage project plans, collaborate on documents/issues/risks, manage portfolios, assign resources to projects & tasks, see business intelligence reports and more.

Project Lite is the subscription for project team members.  It allows those resources to access the Project Online server environment through any mainstream browser or device app to see and update status on tasks, collaborate on documents/issues/risks & more.

For a full description of the Project Online service, see https://technet.microsoft.com/en-us/library/project-online-service-description.aspx.

In summary:

  • Project Managers generally need both the Project Online and the Project Pro for Office 365 subscriptions
  • Senior Managers, Resource Managers, Portfolio Managers need the Project Online subscription
  • Project team members need the Project Lite subscription

To figure out what you need, fill in this chart:

Number User type Subscriptions
Project Managers Project Pro for Office 365

Project Online

Senior Managers Resource Managers Portfolio Managers Project Online
Project team members Project Lite